 |
 |
 |
 |
 |
 |
|
|
|
MARTOCK PARISH COUNCIL Minutes of a meeting of the Parish Council held on 30th March 2011 at 7.30pm in the Market House, Church Street, Martock, Somerset. There were present Roger Powell Chairman Peter Barnard, Philip Jackson In attendance I.M. Andrews, Parish Clerk 162/10 Apologies for absence There were none. 163/10 Declarations of interest There were none. At this point of the meeting the Chairman agreed that agenda item 9 to approve the Minutes of the Special Meeting held on 25th March 2011 should be considered. 164/10 Minutes of the Special Meeting The minutes of the Special Meeting held on 25th March 2011 were approved as being a correct record. The Chairman reminded members of the two options set out in the Minutes concerning the closure of The George public house. He then invited members of the public to address the Parish Council over the closure. Members of the public expressed their concern and urged the Parish Council to take whatever action members deemed possible. The Chairman outlined the options available to the Parish Council
and the advice received that from the District Council that supporting
public concerns would not prjuduce the position of the Parish Council
with regard to an related planning applications, provided that
it did not go hard over on one particular course of action. Andrew Clarke requested that a recorded vote should be taken. The following members voted in favour of the resolution: Peter Barnard Patrick Palmer There were no votes cast against the resolution and the Chairman declared it was carried unanimously. Members agreed that the Chairman should write to Martock Christian Fellowship informing them of the resolution passed by members and further agreed that the Chairman, Richard Walsh and Chris Bell should try to mediate between those wishing to see the George reopen as a public house and the needs of the Martock Christian Fellowship within Martock. 165/10 Police matters The Chairman tabled the report received from the local Beat Manager. 166/10 Parishioner participation Mr. Chris Bragg introduced himself as a Labour candidate for the forthcoming District Council elections. 167/10 Planning Committee The Committee Chairman, David Parris, reported on the following applications: 1. 11/00294/CON: Mr. S. Finn, 17 Bower Hinton, Martock. Application to demolish front boundary wall of property within a conservation area (retrospective). Members agreed to recommend the application for approval provided that part of the wall was reinstated. 2. 11/00755/FUL: Mr. & Mrs. Purchase, 32, Bower Hinton, Martock. Erection of single storey extension to rear of dwellinghouse. Members agreed to recommend the application for approval. 3. 11/00903/FUL & 11/00906/LBC: Mr. M. Jakes, Hillside Farm Cottage, Bower Hinton. Alterations to existing single storey part of dwelling and the erection of a single storey rear extension. (Revised planning application to planning permission 10/04776/FUL & 10/04777/LBC). Members agreed to recommend the application for approval. 4. 11/00826/FUL: Mr. & Mrs. R. Gibson, land adjoining Little Manor, Coat Road, Martock. Change of use of land from agricultural to equestrian, erection of stable building, replacement of septic tank with biodisc treatment plant and improvements to existing access and visibility. Members agreed to recommend the application for approval. 5. 11/00947/TPO: Mrs. White, Little Garth, Bearley Road, Martock. Intention to fell one ash tree which is included within the Yeovil District Council Tree Preservation Order 1977. Members agree to recommend the application for approval. 6. 10/04790/FUL: Mayne Lane Nurseries, Main Street, Ash. Application to extend the retail use permitted under planning application 96/01561/FUL and regularise the siting of caravans for use as accommodation by temporary agricultural workers at the nursery. Members did not have any comments to make. 168/10 Minutes The Minutes of the meeting held on 3rd March 2011 were approved as being a correct record. 169/10 Confirmation of actions from previous Minutes Action 110303/1: Casual vacancies. It was agreed that Peter Barnard should be a member of the Village Committee, Stephen Hook a member of the Planning Committee and John Wickham a member of the Recreation Committee. Action 110303/2: MCF/The George public house: The action had been completed. Action 110303/3: Martock Players’ use of upper room in the Parish Hall. The action was ongoing. Action 110303/3: Parish Clerk (ongoing) Action 110303/4: Planning application 11/00094/FUL. The action had been completed. Action 090930/5: Signage for the Recreation Ground. The action was ongoing. Action 090930/5: Chris Griffiths (ongoing) Action 101020/3: Plaque for trough. The action was ongoing. Action 101020/3: Patrick Palmer (ongoing) Action 100929/17: Housing survey. The action was ongoing. Action 100929/17: Chairman of the Council (ongoing) Action 101027/7: Precinct raised borders. The action was ongoing. Action 101027/7: Parish Clerk (ongoing) Action 101124/3: Felling of three conifer trees. The action was ongoing. Action 101124/3: David Parris (ongoing) Action 110303/5: Youth Centre accounts. The action had been completed. Action 110303/6: WISH information. The action had been completed. Action 110303/7: The late Alan Hurd: The action had been completed. Action 110303/8: One-way traffic system around the Market House. The action had been completed. Action 110303/9: Pavilion changing rooms. The action was ongoing Action 110303/9: Chris Griffiths (ongoing) Action 110303/10: Internal audit review. The Chairman explained the Review was no longer necessary. Action 110303/11: Risk Register. The action was ongoing. Action 110303/11: Andrew Clarke (ongoing) Action 110303/12: Financial assistance relating to local youth provision. The action was ongoing. Action 110303/12: Chairman of the Council (ongoing) Action 110303/13: Martock Library meeting. The action was ongoing and the meeting with the Library Service would be held on 13th April 2011. Action 110303/13: Chairman of the Council (ongoing) 170/10 Other matters arising from the Minutes There were none. 172/10 County & District Councillors’ reports John Bailey tabled his report which had been circulated to all members. Ann Campbell reported on the work of an organisation Good Companions
who assist the elderly with their problems. She further reported
that the Scout Group was looking for projects to undertake in Martock
and finally she reported she had attended the Open Day of South
Petherton hospital. 173/10 Finance Committee The Chairman of the Committee, Richard Walsh recommended for acceptance 1. The accounts for February 2011 which he had checked and agreed. Members unanimously accepted the accounts for February 2011, the budget sheet for February 2011 and the maximum expenditure for finger signs from the Cast Iron Company. 4. Internal Auditor: The Chairman of the Committee reminded members that he had circulated quotations received from Mr. Henry Lovegrove amounting to £443.12 and from Mrs. Mary King amounting to £300.00 for conducting two internal audits during the financial year 2011/2012. After discussion, Jenny Becker proposed and Dawn Sharp seconded the acceptance of the quotation from Mrs. King. Members unanimously agreed to the proposition. The Chairman of the Committee reported the receipt of a quotation from K.G. Holt for ditch clearance in Stoke Road, amounting to £900.00 + VAT. Members unanimously accepted the quotation. Richard Walsh expressed his thanks to Andy Rogers for his assistance with this matter. The Chairman of the Council recommended that in future all expenditure
incurred by the Youth Development Officer in connection with the
Youth Centre, other than her own personal expenses, should be paid
by the Youth Centre. This was unanimously agreed by members and
it was further agreed that the Chairman and Parish Clerk should
draw up guidelines for the payment of expenditure incurred by the
Youth Development Officer. The Chairman of the Committee suggested that in, view of various E-mail messages between him and members of the Parish Council, he should offer his resignation as Chairman of the Finance Committee. Members did not agree that this was necessary and acknowledged their thanks to Richard Walsh for his work as Chairman. Richard Walsh agreed to remain as Chairman of the Committee. 174/10 Village Committee The Chairman of the Committee, Chris Bell, reported on Peter Barnard’s offer to lead with the repairs and maintenance of the Parish Hall and would report further on the matter at the next meeting of the Parish Council. 175/10 Recreation Committee The Chairman of the Committee, Chris Griffiths, reported that further repairs had been undertaken to the showers in the pavilion which should now be in working order. 176/10 Sale of tickets & merchandise in the Market House The Chairman reported on a request that tickets and other items should be on sale in the Market House. The Parish Clerk reminded members that the Parish Council had resolved not to sell anything in the Market House and he was concerned over the security of items for sale and any cash on the premises. The Parish Clerk was asked to draw up a set of procedures to allow for the secure sale of items by volunteers in the Information Centre. The acceptability of such procedures would be considered at the next meeting of the Parish Council. Action 110330/2: Parish Clerk 177/10 South Somerset Strimmer Project The Chairman reported on the project and the cost implications. After discussion, Philip Jackson as the Parish Council’s Footpaths’ Officer recommended members not to participate in the project. This was unanimously agreed by members. 178/10 Letter from Chief Executive of Somerset County Council The Chairman reported receipt of a letter from Mrs. Shelia Wheeler about devolution of services to Parish Councils, which had been circulated to all members of the Parish Council. After discussion, the Parish Clerk was asked to write to Mrs. Wheeler inviting her to a meeting of the Parish Council to enable a discussion on the contents of her letter. Action 110330/3: Parish Clerk 179/10 Public participation There was none. 180/10 Correspondence The Parish Clerk reported receipt of a letter from a Mr. John Davis of 141, Bower Hinton complaining about dog excreta on the Recreation Ground and that he had replied to the letter informing Mr. Davis he had reported the matter to South Somerset District Council for their attention. 181/10 Date of next meeting It was agreed to meet again on Wednesday 27th April 2011 at 7.30pm. This meeting would be preceded by the Annual Parish Meeting at 6:30pm. There being no further business the Chairman declared the meeting
closed at 9.45pm.
|