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Minutes
of a meeting of the Parish Council held on 28th April 2010
at 7.30pm There were present Roger Powell Chairman Chris Bell Patrick Palmer In attendance I.M. Andrews Parish Clerk 240/09 Apologies for absence There were none. At this point Chris Bell announced to members that the Chairman of the Council had completed the London Marathon on Sunday 25th April 2010 in four hours one minute and fifty-three seconds. Members congratulated the Chairman on his achievement. 241/09 Declarations of interest The Chairman reminded members that the Parish Council had an interest in agenda item 5.1, a planning application by the Parish Council on behalf of the Martock Cricket Club for a new pavilion on the Recreation Ground. Philip Jackson declared an interest in agenda item 12.1 - User fees for the Recreation Ground. 242/09 Police matters In the absence of the Beat Manager Iain Selley and PCSO Graham Phimister there were no police matters to report. Philip Jackson reported there had been instances of Cold Calling in Martock by those without authority to do so. After discussion, the Clerk was asked to write to Somerton police concerning the matter and Philip Jackson agreed to pass on information to the Clerk. Action 100428/1: Philip Jackson & Parish Clerk 243/09 Parishioner participation A question was raised concerning planning application 10/01505/FUL, 47 Birch Road, Martock for the erection of a detached dwelling. The Chairman explained that it was not possible to discuss the application at this meeting, as notice of the application and only just been received and had to be part of the published agenda. The application would be discussed at the meeting to be held on 26th May 2010. If it was necessary to deal with this earlier, a special meeting would be called and residents informed. Mrs. Vera Speer reported she was organising a petition for a cycle path for children between Ash and Martock schools. The Chairman agreed to discuss the matter with John Bailey Action 100428/2: Chairman 244/09 Planning Committee The Chairman of the Committee, David Reynolds, reported on the following planning applications. 10/00830/FUL: Mr. R. Powell on behalf of
Martock Cricket Club. Erection of a new pavilion. In view of
the Parish Council’s
interest in this application it was agreed that the Clerk should
inform the District Council that it was unable to comment officially
but welcomed the fact the cricket club are improving their facilities. The Chairman once again thanked David Reynolds for all his work over several years as Chairman of the Planning Committee and wished him well with his move away from Martock. 245/09 Minutes The Minutes of the meeting held on 31st March 2010 were agreed as being a correct record. 246/09 Confirmation of actions from the previous Minutes Action 100331/1: Hills Lane incomplete works. Patrick Palmer reported
the action was completed. SSDC had only been able to complete works
within the available budget. Action 090930/5: David Parris (ongoing) Action 091125/3: Tennis Club lease. David Parris reported the matter was ongoing. Action 091125/3: David Parris (ongoing) Action 100127/3: Parish Hall roof. Chris Bell reported he would
discuss the matter at the next meeting of the Parish Council when
there would be a specific agenda item. Action 100224/5: Chairman of the Council (ongoing) Action 100331/3: Liability of householders who clear snow: Patrick Palmer reported the matter was ongoing. Action 100331/3: Patrick Palmer (ongoing) Action 100331/4: Recreation Ground fees. The matter would be considered
as agenda item 12.1 Action 100331/5: Chris Bell (ongoing) Action 100331/6: Youth allotment: The Chairman of the Council reported the matter was ongoing. Action 100331/6: Chairman of the Council (ongoing) Action 100331/7: SCC Somerset Economic Assessment: the Parish
Clerk reported the matter had been completed. 247/09 Other matters arising from the Minutes There were none. 248/09 County & District Councillors’ reports John Bailey reminded members he had already sent out his report and thanked the Parish Council for its continued support. Neither Ann Campbell nor Patrick Palmer had anything to add to their reports given earlier at the Annual Parish Meeting. 249/09 Finance Committee The Chairman of the Committee, Richard Walsh, presented: 1. The accounts for March 2010 which he had checked and proposed
for acceptance. Members approved the accounts which are appended
to these Minutes. 250/09 Village Committee Philip Jackson reported on the future administration by Somerset County Council of public footpaths. 251/09 Recreation Committee Philip Jackson declared an interest in the matter to be discussed but stayed in the meeting. The Chairman of the Committee, David Parris, reported on the varying amounts of rent paid by the football and rugby clubs for use of the Recreation Ground. After discussion, it was agreed that the Chairman of the Committee and David Wilkinson should review the allocation of pitches to the sports clubs and draft a fair charging structure for the 2010/11 season which would be considered at the next meeting of the Parish Council. Action: 280410/1: David Parris & David Wilkinson 252/09 Parishioner participation There was none. 253/09 Correspondence The Clerk reported receipt of an anonymous letter which members
agreed should not be minuted. 254/09 Date of next meeting It was agreed to meet again on 26th May 2010 for the Annual Meeting of the Parish Council. 255/09 Exclusion of the press and public It was resolved to exclude the press and public from the remainder of the meeting due to the sensitive nature of the business to be transacted. 256/09 Market House Phase 1 The Parish Clerk reported on the position with the contractors of Phase 1 of the Market House redevelopment. There being no further business the Chairman declared the meeting closed at 8.50pm.
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