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Minutes
of a meeting of the Parish Council held on 27th January 2010
at 7.00pm in the Market House, There were present Roger Powell Chairman Jenny Becker, Patrick Palmer In attendance I.M. Andrews Parish Clerk
Apologies for absence were received from Ann Campbell, Douglas Campbell, Andrew Clarke and Dawn Sharp. 179/09 Declarations of interest There were none. 180/09 Resignation of Mrs. Valerie Knight The Parish Clerk reported on the resignation from the Parish Council of Valerie Knight. The Chairman paid tribute to the hard work Valerie Knight had undertaken both as a Parish Councillor and as the Volunteer Co-ordinator for the Community Office. He announced that Mrs. Margaret Rees had agreed to become the Volunteer Co-ordinator and the Parish Clerk reported he had advertised the vacancy. 181/09 Police matters In the absence of PCSO Jason Helyar, Chris Bell reported on the current situation. John Bailey announced that PCSO Helyar was being seconded to Yeovil police station for three months. The Chairman announced that his replacement would be PCSO Graham Phimster.
Website: In answer to a question as to when the new website would be ready, the Chairman reported that the new website had been designed but was currently in a structural form only. All existing information and new information was being transferred to the new website. 183/09 Planning Committee The Chairman of the Committee, David Reynolds, reported on the following planning applications: 09/04820/FUL: Mr. R.W. Watson, 3a North Street, Martock. Installation
of new shop front. Members agreed to recommend the application
for approval. The Chairman reported on the approval of applications taken under his delegated authority. 09/04787/FUL: Mr. & Mrs. Dunn, 4 Higher
Orchard, Bower Hinton. Erection of a conservatory to rear of
dwelling. Members confirmed the approval given by the Chairman for the above applications. 184/09 Minutes The Minutes of the meeting held on 25th November 2009 were agreed as being a correct record. 185/09 Confirmation of actions from previous Minutes Action 091125/1: Planning application for a gipsy site at Percombe
Hill: The Parish Clerk reported the matter would be considered
by the SSDC Area North Committee. Action 090930/5: David Parris (ongoing) Action 091125/2: 1st Montacute Brownies: The action had been completed. Action: 091125/3: David Parris (ongoing) Action 091125/4: Salt: Patrick Palmer reported he had collected the bags of salt from the SCC depot in Yeovil. The Parish Clerk was asked to enquire of Craig Paull relating to future storage of bags of salt. Action 091125/4: Parish Clerk Action 091125/5: Amendment of Standing Orders: The Parish Clerk
reported the matter would be considered under agenda item 14. Action 091125/6: Parish Clerk (ongoing) 186/09 Other matters arising from the Minutes There were none. 187/09 County & District Councillors’ Reports John Bailey spoke to his County Council report which had already been circulated. He reported that the Taunton Park & Ride scheme was not free to those holding a bus pass. He also drew attention to the cabinet system in operation within the County Council and raised concerns about its lack of democracy. Patrick Palmer reported on the work of the District Council and that a decrease in the amount of Rate Support Grant was expected which would affect the services provided by the District Council in the future.
1.1 The Chairman of the Finance Committee, Richard Walsh, proposed
the acceptance of the accounts for November 2009 which he had checked
and which are attached to these Minutes. Members approved the accounts. Action 100127/1: Jenny Becker 6. The Chairman of the Committee reported on the need for there
to be an up-to-date set of Risk Assessments, a matter which had
be commented on by both the Internal and External Auditors. It
was agreed that this matter and the Asset Register would be considered
at a meeting of the Finance Committee. The Chairman of the Council proposed a vote of thanks to Richard Walsh for all his work as Chair of Finance which was unanimously accepted by members. 189/09 Recreation Committee 1. Correspondence with the Rugby Club: The Chairman of the Committee, David Parris, reported on the correspondence received from the Rugby Club in which they advised they would with hold part of their rent due to the problems with the showers in the pavilion. After discussion it was agreed that the Chairman of the Committee and the Chairman of the Council would meet with representatives from the Rugby Club in try to resolve the problems. Action 100127/2: Roger Powell & David Parris 2. Cricket Club pavilion: The Chairman of the Committee reported on the situation to date and that the Cricket Club had requested payment of the grant to be given by the Parish Council. It was agreed to pay 50% of the grant amounting to £7398.04, the remainder to be paid when the pavilion had been erected. Members further agreed that the land for the pavilion would be leased to the Cricket Club but that the club would own and manage the building. 190/09 Village Committee 1. Parish Hall: The Chairman of the Committee, Chris Bell, reported on the quotations he had received for the reflooring of the kitchen amounting to £1782 + VAT. He further reported on the quotation he had received for work on the roof amounting to £31,150 + VAT. After discussion the Chairman of the Committee agreed to seek further tenders. Action 100127/3: Chris Bell 2. Traditional lighting in Church Street: The Chairman of the Committee reported on the project which was almost completed. The lights due to be fixed on the wall of the Parish Hall and on the Manor House should be installed on 8th February 2010. He reported his dismay over the grey metal poles for signs which had been placed next to each of the lamp posts. All but one of these had now been removed and negotiations were still underway on moving this pole to a more acceptable location. In answer to a question on whether additional lights could be erected in Church Street the Chairman reported that funds were not available in the 2010/11 budget. 191/09 Amendments to Standing Orders The Parish Clerk explained the amendments took into account the
procedures already agreed by the Parish Council for the conduct
and recording of meetings. He also reminded members that NALC would
shortly issue a new set of model standing orders which he would
place before the Parish Council. 192/09 Martockonline website The Chairman reminded members he had reported on the current situation regarding the new website earlier in the meeting (Minute 189/09). Chris Griffiths agreed to join the team responsible for the collation of material for the website. The Chairman under took to arrange another meeting of this team as soon as possible. Action 100127/4: Roger Powell 193/09 Victorian street party The Chairman reported on the proposal to hold a Victorian street party on Monday 3rd May 2010 in Church Street from 6.30pm to 9.00pm to celebrate the new traditional lights in Church Street and to enable the residents of Martock to enjoy an evening party. He further reported a small steering group had been established to manage the event and that it would not involve any Parish Council expenditure. Members noted the arrangements. 194/09 Appointment of a part-time youth worker The Chairman reported on the need to appoint a part-time youth worker to organise sessions in the Youth Centre on Saturday mornings. It had been estimated that the cost involved would amount to £4000 per annum which would be met by grants from the Youth Centre, Martock churches, South Somerset District Council and Somerset County Council. These grants would cover the cost for the first year and the person appointed would be an employee of the Parish Council. Chris Bell proposed and Jason Mann seconded the appointment which was agreed by members. 195/09 Correspondence The Parish Clerk reported on the receipt of an E-mail message from Raglan Housing Association with information on the work being undertaken to Moorlands House. He further reported the receipt of an E-mail message concerning the Rural Services Fund. 196/09 Parishioner participation Comment was made on the proposed Victorian street party. 197/09 Date of next meeting It was agreed to meet again on Wednesday 24th February 2010 at 7.30pm. 198/09 Exclusion of the public It was resolved to exclude the press and public from the remainder of the meeting due to the confidential nature of the business to be transacted. 199/09 Minutes The Minutes of the confidential section of the meeting held on 25th November 2009 were agreed as being a correct record. 200/09 Phase 1 of the Market House redevelopment The Parish Clerk reported on the situation to date. There being no further business the Chairman declared the meeting closed at 9.40pm.
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