 |
 |
 |
 |
 |
 |
|
|
Minutes of a meeting of the Parish
Council held on 30th July 2008 There were present Roger Powell Chairman Chris Bell Christopher Price In attendance Ian Andrews Parish Clerk Jason Helyar Martock Police Community Support Officer (PCSO) Two parishioners. 47/08 Apologies for absence Apologies for absence were received from Chris Bragg, Ann Campbell, Andrew Clarke, Malcolm Heaven and Valerie Knight. 48/08 Chairman’s notices There were none. 49/08 Declarations of interest There were none. 50/08 Vacancies on the Parish Council The Parish Clerk reported there were two vacancies and that Mr. Shaun Byrne and Mr. Jason Mann had expressed an interest in being co-opted as members of the Parish Council. The Clerk was asked to invite them to the next meeting. Action 080730: Parish Clerk 51/08 Police matters PCSO Jason Helyar reported on criminal offences in Martock over the past thirteen months which he said had seen a decrease in the number of offences. He introduced Neighbourhood Policing Sergeant Ed Hawkins who explained his role. Members expressed their satisfaction with the work undertaken by the PCSO and that the level of policing had shown a noticeable improvement in Martock. 52/08 Minutes The Minutes of the meeting held on 25th June 2008 were approved and signed as being a correct record. 53/08 Matters arising There were none. 54/08 Confirmation of actions from previous Minutes The Parish Clerk confirmed all actions had been carried out with the exception of action 080625/6. The Parish Clerk was asked to contact Chris Bragg concerning this matter. 55/08 Parishioner participation There was none. 56/08 Market House refurbishment The Chairman reported on the problems with the contractor arising from their amalgamation into Ambience Conservation and Renovation Services. He reported on the retendering for the work of Phase 2 and that Phase 1 should be completed by mid August. The selection of a contractor for Phase 2 would be made at a meeting on 3rd September 2008 with a completion date for all work by March 2009. The Chairman continued by reporting the project was still well within budget and that there would be a public meeting to enlist volunteers to manage the Community Office in January 2009. Chris Bell reported on arrangements being made for a press event. 57/08 Martock Multi-Use Centre The Chairman reported on the recently held public meeting at which there had been a robust discussion. He emphasised that the design shown at the meeting was not the final design but one showing a possible layout. The Design Appraisal was nearing completion, from which an outline design would enable cost estimation in order to set a target for funding for the project. There followed a discussion on redevelopment of the Parish Hall and the Gospel Hall. The Chairman agreed to write to the Co-Operative Society concerning their land holding around the chemist in Church Street and the potential development of the entire site. Action: 080730/2: Chairman 58/08 Committee membership It was agreed that Valerie Knight should be a member of the Village Committee and that Richard Walsh should be a member of the Planning Committee. 59/08 Parish Council policies The Chairman spoke on the need to update the Parish Council’s policies and recommended acceptance of the following which had been tabled by the Parish Clerk: Standing Orders (July 2008) There followed a discussion after which Chris Bell proposed and Patrick Palmer seconded the acceptance of the seven polices which were unanimously adopted by the Parish Council. 60/08 County & District Councillors’ reports Douglas Campbell reported on the CAB Project in Martock and on the International Youth Day to be held on 12th August 2008. He reported he would arrange for a donation of £500 from his Community Budget to be made towards the cost of the International Youth Day. After discussion, members agreed to donate £300 to the proposed event. Patrick Palmer reported on BT’s proposals with the closure of some public telephone kiosks and that a consultation document would be received from South Somerset District Council. It was agreed that the Chairman and Chris Bell should complete the document on behalf of the Parish Council. Action 080730/3: Chairman & Chris Bell 61/08 Away Day for members The Chairman suggested that in order for members to be able to study and discuss the Vision for Martock and the Local Development Plan, it might be helpful if an Away Day was organised. After discussion it was agreed in principle to organise such a day and it was suggested that Gerald Tucker would be asked to facilitate the occasion. Richard Walsh offered the facilities of the Hollies Hotel. 62/08 Dates of meetings in August and December 2008 It was agreed to cancel the proposed meeting of Committees on 13th August and 10th December and the meeting of the Parish Council on 24th December 2008. It was further agreed that the Parish Council would meet on 7th January 2009. 63/08 Proposal by SW Trains to reduce manning on stations The Parish Clerk reported on information he had received concerning SW Trains’ proposals to reduce the opening hours of some ticket offices and the reduction of manning on some railway stations. After discussion, it was agreed that the Parish Clerk should write expressing the Council’s concerns over the proposals by SW Trains. Action 080730/4: Parish Clerk 64/08 Risk Assessment & Risk Management The Parish Clerk reported on his attendance at a seminar organised by Zurich Municipal concerning Risk Assessment and Management and that he would be carrying out a Risk Assessment of the properties and sites owned by the Parish Council. He further reported he had arranged for a meeting of members of the Parish Council staff to discuss the subject. Action 080730/5: Parish Clerk 65/08 Finance Committee 65.1 The Minutes of the meeting held on 25th June 2008 were approved as being a correct record. 65.2 The Minutes of the meeting held on 9th July 2008 were approved as being a correct record. 65.3 Members approved the list of receipts and payments for July 2008 tabled at the meeting and attached hereto and ratified the accounts for June 2008. 66/08 Recreation Committee 66.1 The Minutes of the meeting held on 9th July 2008 were approved as being a correct record. 66.2 Bench in Bower Hinton: After discussion, Patrick Palmer agreed to ascertain the ownership of the land on which the bench is at present sited and it was agreed that the matter should be further considered at the next meeting of the Committee. Action 080730/5: Patrick Palmer 66.3 Recreation Ground car park: There followed a discussion on the cost of the proposed car park extension and David Parris agreed to consider a revised plan with Richard Walsh Action 080730/6: Committee Chairman and Richard Walsh 66.4 Quotation from J.H. Lloyd for work in the pavilion: David Parris tabled a quotation amounting to £1985.00 +VAT for work in the pavilion. Members accepted the quotation. 66.5 Rugby Club changing rooms: David Parris reported that the RFU would provide £100k to provide changing rooms in a new pavilion, the total cost of which would be £240k. He agreed to ascertain whether other grant funding would be available. After discussion it was agreed the project would be reviewed in October 2008, as planning permission for the new pavilion would be required. After further discussion, it was agreed that the David Parris, Christopher Price and the Parish Clerk would decide whether the project would proceed to the next stage of a planning application, provided that there was a prospect of sufficient grant funding being found. Action 080730/7: Committee Chairman 66.6 Shed on Recreation Ground: David Parris reported that Kim Dyke would send his quotation for the demolition of the shed. 67/08 Village Committee 67.1 The Minutes of the meeting held on 9th July 2008 were approved and signed as being a correct record. 67.2 Precinct Improvement Group: Chris Bell reported on the last meeting of the Precinct Improvement Group. Funding for the lighting in Phase 2 had been approved and the work would proceed. The draft project for Phase 3 would include the paved area and enhancement in front of the shops. He informed members that there would be a publicity stand at the next Producers’ Market to enable feedback from the public on the proposed plans. There would be a further report at the next meeting of the Parish Council. Action 080730/8: Committee Chairman 67.3 Emergency Plan: Christopher Price proposed that members should meet to review the Emergency Plan before the meeting of the Parish Council on 8th October 2008 at 7.00pm. This was agreed. 68/08 Planning Committee 68.1 The Minutes of the meeting held on 9th July 2008 were approved as being a correct record. 68.2 David Reynolds reported on one planning application received: 08/02828/LBC East Lawn, Water Street, Martock. Internal alterations to create new floor to replace existing flagstone floor. Approved. 68.3 The Parish Clerk reported that South Somerset District Council had approved six planning applications as set out on the agenda and attached hereto and had refused one application as set out on the list. 69/08 Parishioner participation There was none. 70/08 Correspondence The Parish Clerk reported the receipt of a letter from the Chief Executive of NHS Blood and Transplant expressing her delight that if the parking area outside the Parish Hall was coned off for the necessary vehicles, the Blood Donor Service would continue to operate in the Parish Hall. The Parish Clerk agreed to notify the police. Action 080730/9: Parish Clerk 71/08 Notice of business for future meeting It was agreed to consider the site of the public bench in Bower Hinton at the next meeting to be held on 27th August 2008. 72/08 Exclusion of the press and public Due to the confidential nature of the business to be transacted the press and public were excluded from the remainder of the meeting. 72.1 It was agreed the Parish Clerk would be confirmed in his post and that his salary would be grade SO1 29. 72.2 It was agreed the Parish Clerk should seek alternative temporary accommodation whilst the Market House was being refurbished. There being no further business the Chairman declared the meeting
closed at 9.55pm.
|