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Minutes
of a meeting of the Parish Council held on 25th June 2008 There were present Roger Powell Chairman Chris Bell, Patrick Palmer
I.M. Andrews Parish Clerk
There were none. 26/08 Chairman’s notices The Chairman reported the resignation of James Hetherington from the Parish Council due to ill health. Members expressed their appreciation of the work undertaken by James as Chairman of the Finance Committee and the Chairman agreed to write to him expressing the Council’s thanks for his work as a member. Action: 080625/1: The Chairman
Chris Bell declared a personal interest arising from being the neighbour of the applicant for planning application 08/01546/FUL. 28/09 Appointment of a Chairman of the Finance Committee The Chairman proposed Christopher Price as Chairman of the Finance Committee. Patrick Palmer seconded the proposition which was agreed by members. 29/08 Co-option of Parish Councillors The Council unanimously agreed to co-opt Valerie Knight and Richard
Walsh as members of the Parish Council. The Chairman welcomed both
as members of the Parish Council. Chris Bell reported there had been a low level of anti-social behaviour in recent weeks. 31/08 Minutes The Minutes of the meeting held on 28th May 2008 were approved and signed as being a correct record. 32/08 Matters arising Minute 6/08 The Chairman reported that the Youth Development Officer had wished to hire the tables and chairs from the Parish Hall. Due to a decision taken by the Parish Council several years ago prohibiting anyone from hiring furniture from the Parish Hall, it had not been possible for the Youth Development Officer to hire the furniture. After discussion it was agreed that the Youth Centre could use furniture from the Parish Hall provided the Youth Development Officer was organising the particular event. The Parish Clerk was asked to write to Lynda Batten informing her of the Council’s decision and Phillip Jackson agreed to speak to Lynda concerning the matter. Action: 080625/2: Parish Clerk & Phillip Jackson 33/08 Confirmation of actions from previous Minutes The Parish Clerk confirmed all actions had been carried out. 34/08 Parishioner participation There was none. 35/08 Market House refurbishment The Chairman reported the architect, John Beauchamp and he were satisfied about the financial position of Ambience and that the toilets should be finished by the end of June. Phase I would then be completed and Phase II, funded by the Lottery Heritage Fund, would commence. The Chairman further reported that planning permission should be granted for Phase II after the County Archaeology Department had agreed with the proposals. The Chairman hoped the work would be completed by the end of November 2008 and the building fitted out by January 2009. 36/08 Multi-Use Community Facility Chairman further reported that the Design Appraisal was progressing and outline designs should soon be available. There would be a public meeting on 22nd July 2008. It was proposed that the facility would be named to Martock Centre. He continued by informing the Council that the Steering Group was seeking advice on the legal management of the Centre and the ramifications of ownership. The Chairman concluded by reporting that, after the appraisal has been concluded and the outline cost of the Centre was known, funding applications would be made. 37/05 District & County Councillors’ reports County Councillor Douglas Campbell reported on the last session held by the CAB in the surgery. A meeting of the CAB Steering Group for Martock would be held on 10th July 2008. District Councillor Ann Campbell raised the condition of the paving area in the Precinct and agreed to ascertain the cost of repairs. She also reported on a meeting of Area North at which Phase II of the work in the Precinct had been discussed. Ann further reported that there were no additional funds available from the District Council for Phase III. District Councillor Patrick Palmer reported on a joint meeting between the District and County Councils at which a closer liaison for working was urged. He further reported on the Somerset Summit, which would consider ways forward for a closer co-operation between the two Councils. 38/05 Nippy Bus route 9 The Parish Clerk reported the receipt of a letter from the Managing Director of Nippy Bus agreeing with the Council’s suggestion that route 9 should travel down Foldhill Lane, left into Foldhill Close, right into Bearley Road then right into the lower part of East Street. 39/08 Martock Website The Chairman suggested the website should be updated by the inclusion of a photograph of each member, their telephone number and postal address. Members agreed and the Clerk was asked to make suitable arrangements for photographs to be taken of each member. Action: 080625/3: Parish Clerk The Parish Clerk reported that the Minutes of Parish Council meetings would be displayed on the website. 40/08 Finance Committee 40.1 The Minutes of the meeting held on 11th June 2008 were approved as being a correct record. 40.2 Members approved the list of receipts and payments tabled at the meeting and attached hereto and ratified the accounts for June 2008. 40.3 The Chairman of the Council proposed that future accounts received from Ambience in relation to work on the Market House should be approved for payment by the Parish Clerk and either the Chairman of the Council or the Chairman of the Finance Committee upon receipt of the certificate for payment from the architects Benjamin & Beauchamp. After discussions members agreed to the proposition. 41/08 Recreation Committee 41.1 The Minutes of the meeting held on 11th June 2008 were approved as being a correct record. 41.2 Minute 5: Playgroup fencing: David Parris reported on the plan for the proposed fencing. He undertook to arrange with the fencing contractors to amend the area to be fenced avoiding the use of part of an adjacent football pitch. Action: 080625/4: David Parris 41.3 David Wilkinson tabled his Playground Inspection report which was accepted. 42/08 Village Committee 42.1 The Minutes of the meeting held on 11th June 2008 were approved
as being a correct record. 42.3 Chris Bell reported the receipt of further correspondence from Dr. Quayle concerning unlawful car parking at the junction of the Surgery Drive and Church Street. After discussion, it was agreed that the Parish Clerk should write to the Police asking for an increase in surveillance. Action: 080625/5: Parish Clerk 42.4 Chris Bell reported the receipt of a request for additional road signs in Martock to places within the village. After discussion it was agreed not to take any further action. 42.5 Chris Bell reported on the matter of lighting in the Precinct and that there had been objections to lighting the entire car park. After discussion Chris Bragg agreed to arrange an informed consultation on the matter with local residents. Action: 080625/6: Chris Bragg 43/08 Planning Committee 43.1 The Minutes of the meeting held on 11th June 2008 were approved as being a correct record. 43.2 The Vice Chairman reported on four planning applications received: 08/02110/FUL 28, Church Close, Martock. Alterations and the erection of an extension to kitchen, replacement conservatory and formation of rooms in the roof space. Approved. 08/01546/FUL The Warehouse, Water Street, Martock. Alteration and conversion of premises into three maisonettes. Members considered the application and objected to the application for three maisonettes. Members agreed there should not be any windows in the front of the building as this might cause an invasion of privacy and that the premises should be converted into only one residential property as there would be limited parking and the site was on a dangerous bend in the road. 08/01806/FUL 23, Birch Road, Martock. Erection of a single storey side extension to dwelling. Approved. 08/01166/FUL 12, Mow Barton, Martock. Erection of porch/conservatory to rear. Approved. 44/08 Parishioner participation There was none. 45/08 Correspondence There was none. 46/08 Items of report or notice of business for a future meeting The Parish Clerk was asked to place on the agenda for discussion at the next meeting the extension of the Car Park on the Recreational Ground. Action: 080625/7: Parish Clerk There being no further business the Chairman declared the meeting
closed at 9.15pm.
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