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Minutes of a meeting of
the Parish Council held on 28th May 2008 at 7.30pm There were present Mr. David Parris Vice-Chairman Mr. Chris Bell Mr. Philip Jackson In attendance I.M. Andrews Parish Clerk By invitation Mrs. Claire Cruwys Youth Development Officer and five members of the Youth Parish Council. In the absence of the Chairman the Vice-Chairman acted as Chairman.
1.1 Apologies for absence were received from Mr. Roger Powell
and 2/08 Election of Officers 2.1 The following members were elected to office for the year 2008/2009 Chairman: Mr. Roger Powell 3/08 Chairman’s notices There were none 4.1 The Clerk reported the resignations of Mrs. Sharon Clarke
and The Clerk announced he would post the statutory notice announcing two vacancies on notice boards in Martock. 5/08 Co-option of a Parish Councillor 5.1 The Clerk reported Mr. Richard Walsh had expressed an interest in filling a vacancy amongst the Councillors. After discussion, the Clerk was asked to invite Mr. Walsh to attend the next meeting of the Parish Council on 25th June 2008. Action: 080528/1: The Clerk 6/08 Presentation by Mrs. Claire Cruwys 6.1 The Chairman introduced Mrs. Claire Cruwys, the Youth Development Officer, who gave a presentation of her work in the Martock Youth Centre. She introduced five members of the Youth Parish Council who each made a contribution to the presentation. The Chairman, on behalf of the Council, expressed members’ thanks to Mrs. Cruwys for her presentation and for all her work at the Youth Centre. 7/08 Declarations of interest There were none. At this point of the meeting the Chairman brought forward agenda item 16 for discussion. 8/08 (16) Nominations on the Youth Centre Management Committee 8.1 The Chairman reported there were two vacancies on the Youth Centre Management Committee to be filled by the Parish Council. The Clerk reported that Mr. Roger Powell was prepared to serve on the Management Committee and Mr. Chris Bell agreed to fill the second vacancy. The Council accepted the two nominations. 9/08 Police matters There were none. 10/08 Minutes 10.1 The Minutes of the meeting held on 30th April 2008 were approved as being a correct record of the meeting. 10.2 There followed a discussion on sending all Parish Council
papers by E-mail to members, following the advice the Clerk had
received from Mr. Ian Clarke, Solicitor to South Somerset District
Council, drawing attention to the provisions of the Local Government
Act 1972 which required the Clerk to post or deliver papers to
the registered address of each member. The Clerk was asked to write
to Mr. Ian Clarke and to Action: 080528/2: The Clerk 10.3 It was agreed that Christian names of members should be used in future Minutes instead of initials. 11/08 Matters arising There were none. 12/08 Confirmation of actions from the previous Minutes 12.1 All actions had been completed with the exception of Minute 7.2 the replacement of the village sign in Stoke Road. The Clerk undertook to arrange for a replacement sign. Action: 080528/3: The Clerk 13/08 Parishioner participation There was none. 14/08 Market House refurbishment 14.1 In the absence of Mr. Roger Powell, Mr. Chris Bell reported on progress to date and that the lift would be installed in the building on 26th June 2008. 15/08 Multi-Use Community Centre 15.1 Mr. Patrick Palmer reported on the activities of the Steering Group and that visits to similar multi-use centres had been planned. He further reported that the Parish Hall, the Gospel Hall and the Youth Centre had been valued and that the valuation should be available by 3rd June 2008. 15.2 Mr. Christopher Price reported on his meeting with the Chairmen of potential user groups of the multi-use centre and of the possible difficulties in accommodating the various pre school groups. He further reported that the Scout Group wished to remain in their own premises which would be adjacent to the proposed centre. 15.3 Mr. Price reported that there would be a public meeting on 22nd July 2008 in the school to discuss plans for the multi-use community centre. 15.4 The Minutes of the meetings of the Steering Group held on 11th February, 25th February, 10th March, 21st April and 6th May 2008 were tabled. 16/08 County & District Councillors’ Reports 16.1 Mr. Douglas Campbell reported on the activities of Somerset County Council and in particular the recent meetings held to establish a presence of the CAB in Martock and South Petherton. 16.2 Mr. Patrick Palmer spoke on the activities of the South Somerset District Council and the proposal received from British Telecom to shut down and remove three telephone kiosks in Martock considered by B.T. to be unviable. After discussion, the Clerk was asked to produce a notice for display in each of the telephone kiosks requesting that objections by the public to such closures should be sent to him. Action: 080528/4: The Clerk 16.3 Mr. Palmer agreed to report back to the Council on the meeting of the Area Forum to be held on 3rd June 2008. 17/08 Finance Committee 17.1 The Minutes of the meeting held on 14th May 2008 were approved as being a correct record. 17.2 Members approved the list of receipts and payments tabled at the meeting and ratified the accounts for April 2008. The Vice-Chairman of the Finance Committee drew members’ attention to the interest which had been lost due to payments made for the Market House refurbishment without giving sufficient notice to the bank. It was agreed that the amount of £56.54 should be charged to the Market House refurbishment account. 17.3 The receipts and payments to 31st March 2008 were noted. 17.4 Members approved the income and expenditure accounts tabled, for year ended 31st March 2008 subject to audit. 18/08 Recreation Committee 18.1 The Minutes of the meeting held on 14th May 2008 were approved as being a correct record. 19/08 Village Committee 19.1 The Minutes of the meeting held on 14th May 2008 were approved as being a correct record. 19.2 The Chairman reported on the recently held meeting of the Area North Community Safety Action Group held on 27th May 2008. He tabled papers on crime statistics and spoke on the Speed Awareness campaigns in other villages. He further reported that a Speed Awareness Day would be held shortly in the area. 19.3 Mr. Christopher Price enquired whether the 30 mph signs on the road entering Bower Hinton could be replaced. After discussion the Clerk was asked to enquire of Mr. Kim Sharpe of Somerset Highways, whether the Parish Council could take over ownership of the signs. Action: 080528/5: The Clerk 20/08 Planning Committee 20.1 The Chairman reported on two planning applications received: 08/02030/COU 19 North Street, Martock. Change of use of premises from A1 (shop) to use class A2 (estate agents) retrospective. Approved. 08/02163/FUL 4 Vincent Way, Martock. Erection of a 1 metre high black iron railing fence to front boundary of property. Approved. 20.2 The Clerk reported South Somerset District Council had approved the following planning application: 08/01429/FUL 43 Marwin Close, Martock. Erection of single storey rear extension. 21/08 Parishioner participation There was none. 22/08 Correspondence There was none.
There was none. 24/08 Exclusion of the press and public Due to the confidential nature of the business to be transacted the press and public were excluded from the remainder of the business 24.1 The Clerk reported that Mrs. Claire Cruwys had been confirmed in her appointment as Youth Development Officer and that her salary was grade SO1 29. 24.2 The Clerk reported that Mrs. Kathryn Rowswell had been appointed Grounds person and her salary was grade 1 SCP6.
There being no further business the Chairman declared the meeting
closed at 9.20pm. |