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MINUTES of the ANNUAL MEETING of the PARISH COUNCIL held on Wednesday 16th May 2007 at the Market House commencing at 7.30pm.

THOSE PRESENT : R. Powell (Chairman), C Bell, M.Heaven, S.Clarke, D.Reynolds, D.Wilkinson, D.Campbell County Councillor, J.Hetherington, P.Palmer, A. Clarke ( part of meeting) V.Budge Clerk, P.Sanders SSDC Officer, PC Ian Selley and PCSO J Winfield for Police Matters, and one parishioner.

1. APOLOGIES. C. Price, P. Jackson, A.Campbell, D.Parris. C. Bragg.

2. CHAIRMANS NOTICES. Mr. Powell reported that Mr. Bragg had been involved in a serious motor accident that morning and the Council observed a few seconds silence.

3 . ACCEPTANCE OF OFFICE. / ELECTION OF OFFICERS.

All councillors present completed declarations of acceptance of office.

The following appointments were unanimously made:

R. Powell – Parish Council Chairman, D. Parris (in his absence) Parish Council Vice-Chairman

Village Committee- C. Bell Chairman, M.Heaven, P.Jackson (Parish Hall Officer)

Recreation Committee- D. Parris Chairman, C.Bragg, D. Wilkinson, S.Clarke

Planning Committee – D.Reynolds Chairman, A.Clarke, P.Palmer, C.Price,

Finance Committee- J.Hetherington Chairman, M.Heaven Vice Chairman, Chairman & Vice Chairman of Parish Council, and chairmen of committees.

Footpath Representative – P. Jackson.

M3CP Representatives – R.Powell, P. Palmer

SSDC Environment Warden – P. Jackson to be asked to consider this role

Community Safety & Liaison Committee – C.Bell

Responsible Finance Officer – V.Budge Clerk was reaffirmed in this capacity.

4. DECLARATIONS OF INTEREST. None.

5. PARISHIONER PARTICIPATIOM / RECREATION GROUND ITEM.

Mr. Sanders reported that he had received a complaint expressing concerns about the amount of wood etc. being brought onto the recreation ground from the adjoining field, formerly used for poultry. Mr. Sanders reported that he had written to Mr. Hebditch asking him to secure the site. The situation will now be monitored and Mr. Sanders will report to the Parish Council in due course. The Council also understood that the Planning Enforcement Officer was also pursuing an enquiry to get the poultry sheds removed.

A copy of the Policing Plan 2007/08 had been received.

PC Ian Selley was welcomed to the meeting and he duly reported the position relating to police manning of the beat area, he also outlined action he intended to take to improve the situation relating to the vehicle offences and the problems at the precinct. Mr. Reynolds suggested that bike riding should be banned in the precinct and Mr. bell agreed to take this idea to the LCAT meeting.

Neighbourhood Watch Schemes and Dispersal Orders were discussed. Mr. Powell had received responses to his letter regarding the size of the beat area, most replies confirmed that recipient had referred it to another officer who was not satisfactory, and Mr. Powell would reply accordingly.

The Minutes of the meeting held on the 25th April 2007 had been circulated and were confirmed and signed as correct. Mr. Reynolds thought that a letter should be written to Raglan Housing relating to Moorlands House.

8. MATTERS ARISING FROM THE MINUTES.

SCC UINITARY AUTHORITY. A copy of ‘Popular Myths & Facts’ had been circulated to all councillors. Mr. Powell indicated that he would be interested in attending a meeting at Marston Magna on 29th May. Mr. Palmer informed the meeting that a referendum letter would be sent to every household in Somerset to ascertain the views of the public.

COMMUNITY PLAN. A letter had been received from Tom Clark registering his interest in the Culture & Environment section of the Community Plan. His idea was to engage the Primary School to create visual markers for the village entrances.

CO-OPTION OF COUNCILLORS. Mr. Mitchell, the parishioner attending the meeting, said that he may be interested in joining the council.

9. PARISHIONER PARTICIPATION. None.

10. DISTRICT & COUNCTY COUNCILLORS’ REPORTS.

Mr. Campbell reported that he hoped he would soon have a speed detecting machine available for use by his ward members, and he hoped that access to advice regarding sustainable building would prove useful for the Youth Club facility.

Mr. Palmer reported that the first District Council meeting would be held on Thursday, all previous members of the area north section had been re-elected.

11. FINANCIAL MATTERS.

The undermentioned accounts were approved and passed for payment:-

M A White 1997.50 M White 500.00

M White 2467.50 Building Craftsmen 7343.75

H.M. Revenue & Customs 263.09 Wages 1602.23

Essential Cleaning 354.05 Paull & Co 16.22

P.Jackson /Paulls 41.93 Consortium 24.03

Mr. Hetherington ratified the accounts for April and informed the meeting that as the council now precepted in excess of £100k payment would be made in two parts, the first part being 70%

A grant of £1500 had been awarded to the Parish Council from SSDC, to assist with the refurbishment of the Youth Club. Mr. Powell reported that another £500 would be forthcoming in due course.

The Clerk reported that a grant was to be received from the SSDC towards the Lighting Survey, and it was agreed that the outstanding invoice would be paid to LVS when the money was available.

It was confirmed that the order had been placed for the resurfacing and lines on the public courts. The cost of this work would be £2530 plus the charge for the resin binder.

It was agreed that the Finance Committee would be permitted to authorise the payment of accounts at mid month meetings if required.

The agreement for the three Coat Village Name signs was received and signed by the chairman on behalf of the Parish Council.

12. RECREATION COMMITTEE.

Mr. Wilkinson reported that the Committee was yet to inspect the equipment in relation to the SSDC inspection report. The erection of the fencing surrounding the new play equipment had started and the main football pitch will become a smaller sized version for the youth team. The piping of the ditch and removal of the old wicket base would start in next week.

Mr. Powell reported that he had not been successful with the grant application from Awards for All, for additional play equipment, but it was hoped that some money would be forthcoming from Bellways. The problem of the parking was discussed and it was agreed that this should be investigated further. It was agreed that Mr. Dike would be asked to roll the cricket pitch the cost being in the region of £200.

A letter had been received from Mr. Gibbs an allotment holder relating to the increase in proposed rent, and a suitable reply would be sent.

It was agreed that advise should be sought relating to the removal of two conifers near the tennis courts, and details of more suitable species.

A quote for the electrical work to the showers had been received and was accepted from Mr. Riggs.

13. VILLAGE COMMITTEE.

It was reported that Mr. Lydiard was interested in the grounds person job, and that another person may also be interested.

The clerk reported on correspondence from Zurich, and the meeting was informed of a Village Identity project being undertaken by Mr. Bell, and of his interest in contacting service personnel posted in Martock during the War.

14. PLANNING COMMITTEE.

Consideration of Planning Applications received for submission of comments to the Planning Office:

07/01915/LBC Demolition of an existing lean-to store and timber garage and the 07/01909/FUL erection of a five car garage

Manor House, Church Street, Martock.

07/01899/LBC Reposition downstair toilet, enlarge kitchen, create bedroom/shower

Bridge House, 16 Water Street, Martock.

07/01116/LBC Alterations and the erection of a conservatory to rear of dwellinghouse

07/01115/FUL Bucketts Cottage, 7a The Green, East Street, Martock.

07/02090/FUL The erection of four detached dwellings

Lyndhurst, Coat Road, Martock.

07/02088/FUL The erection of a conservatory to rear of dwellinghouse

21, Hills Orchard, Martock.

07/02167/FUL Erection of single storey extension

07/02171/LBC Hurst manor Residential Home, Hurst, Martock.

SSDC Notifications of Decisions.

Notifications of granted permissions were received for:

07/01097/CON Demolition of existing building and the erection of a terrace of 4 dwellings.

07/01110/FUL Showroom & Garage Water Street, Martock.

07/01253/FUL Erection of a conservatory extension to rear of existing dwelling

12 Broadway Bower Hinton, Martock.

07/01001/FUL Demolition of existing timber garage & the erection of a front porch & a two storey extension to side of dwellinghouse.

19 Highfield Terrace, Bower Hinton, Martock.

07/01029/LBC Replace rooflight in north elevation of catslide roof with velux

conservation rooflight

The Clerks House, Pound Lane, Martock.

The Council was advised that permission was not required for:

07/01501/CON Demolition of preparation room to kitchen of kebab house

15 North Street Martock.

The Council was advised that a development control officer would be available on

Monday in Wincanton and Chard, and on Tuesday in Langport.

15. PARISHIONER PARTICIPATION. None. ( Mr. A. Clarke arrived at the meeting)

Devon & Somerset Fire & Rescue Service. – The Council was advised that the service had become one unified service on 1st April, the headquarters being at Clyst St George, Exeter

Sunrise Celebration. Details were received of the event being held between the 31st May and 4th June.

Mendip Housing’s Rural Housing Conference. An invitation to attend this event on the 15th June had been received.

NHS Foundation Trust Application – Consultation Document. A copy of this document was received.

Community Plans on SSDC Website. The Council gave permission for the Martock Plan to feature on the website.

THERE BEING NO FURTHER BUSINESS THE MEETING WAS DECLARED CLOSED.