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MINUTES of the MEETING of the PARISH COUNCIL, held on Wednesday 26th July 2006,at the Market House, commencing at 7.30pm.

THOSE PRESENT: D.Palmer (Chairman), A.Terrell, A.Sherrin, P.Jackson, M.Heaven, C.Price, D.Reynolds, D.Parris, C.Bell, G.Mountjoy, D.Wilkinson, J.Hetherington, P.Palmer, D.Campbell County Councillor, V.Budge Clerk, 2 parishioners and Western Gazette Reporter.

APOLOGIES. R.Powell, A.Clarke, A.Campbell.
CHAIRMANS NOTICES. None.
POLICE MATTERS.
Mr. C. Bell presented a report on behalf of PCSO Winfield. A speed awareness exercise had been held, which had identified a number of speeding vehicles. There was still a need for volunteers to assist with this project. Mr. Bell had visited the communication centre at Portishead and reported on the visit to the Council. A letter from Mrs. Speer relating to the numerous problems at Hills Lane, and copies passed to the PCSO and Councillor Palmer to enquire on the progress being made in that area.

DECLARATIONS OF INTEREST. None.
MINUTES.
The minutes of the meeting held on the 28th June 2006 had been circulated and were confirmed and signed as correct

MATTERS ARISING FROM THE MINUTES
CHRISTMAS LIGHTS. Sara Rogers attended the meeting and reported on the progress being made. Quite a few businesses had agreed to put up a tree, she could obtain the brackets and the trees from Paulls at a discounted price. With regards the competition, Sara felt that judging a tree with white lights was pointless, and suggested that the competition was held for Window Decorations. Sara would put an article in the Leveller for September and may need some help co-ordinating the project nearer the time. The Parish Council agreed that they would put up two small trees on both the Market House and Parish Hall. A 30ft tree would be ordered from Paulls and Mr. P. Palmer would ask Kim Sharpe to alter the fixing-hole for the tree.

M3 REPORT. Mr. P. Palmer reported that a meeting had been held at the Gospel Hall, Mr. Powell had given a presentation, and the purchase of the hall had been discussed.

HIGHWAY MATTERS. Mr. P. Palmer reported that a meeting had been held with Mr. Sharpe regarding the resurfacing of North Street. It is intended to keep the car park open throughout. Mr. Sharpe was reminded of the need to reinstate the yellow lined in Church Street. Official notification regarding the closure from the 14th August was received. Mr. Mountjoy reported that the Parish Council would be able to have the road planings for use at the Recreation Ground. Mr. Parris reported that he had met the District Council official and discussed the extension to the car parking area.

A letter had been received regarding the Martock Village sign at Bower Hinton. It was agreed that this did not need replacing, but the 30mph sign required painting.

CHARTER 88. Mr. Heaven had studied the literature from this lobby group; he saw no need for further action.

PARISHIONER PARTICIPATION.
Two representatives from the Pre-School Play Group attended the meeting and asked if they could put up a notice board in the Hallway of the pavilion for the display of the children’s drawings.

The Parish Council gladly agreed to this suggestion and Mr. Parris would negotiate the details with the group. Comment had been made regarding the use of the water and electric by the Fair. It was agreed that a letter is sent to Mr. Herbert expressing our disappointment. It was agreed to keep the deposit until the services bills had been compared.

DISTRICT AND COUNTY COUNCILLORS’ REPORTS.
Mr. P. Palmer reported that some money might be available from the District Council for various projects. Several projects were identified and Mrs. Terrell and Mrs. Sherrin would contact officials regarding an application for funding.

FINANCIAL MATTERS.
The undermentioned accounts were approved and passed for payment:-

Inland Revenue 216.12 Wages 1701.69

SSDC 178.37 David Palmer 39.99

The Girls D Sharpe 630.00 Paull & Co 10.85

Zurich 158.63 Ist Office Equip 30.57

STL 205.62 A J Bullen 293.53

Npower 455.60 Powergen 276.42

K.M. Dike 1523.40 Npower 62.06

The accounts for June were confirmed and ratified by the Finance Chairman.

The report from the Internal Auditor had been received. It was noted that the income from lettings of the facilities should be banked more frequently, and the caretaker would be asked to bank the funds fortnightly. The Finance Chairman and the Responsible Finance Officer should sign the reconciliation of accounts each month, and a suggestion regarding the VAT reclaim had already being acted upon.

Notifications of the revised gas charges were received from Powergen.

RECREATION COMMITTEE.
The minutes of the meeting held on the 12th July 2006 had been circulated and were confirmed and signed as correct.

The District Council’s arborist was not keen to have the Holm Oak removed at the Recreation Ground, as he thought the improvements to the lighting would be minimal. It was therefore agreed not to remove the tree, an alternate lighting source would be considered.

Mr. Parris had a meeting with allotment tenants, the points discussed were the ownership of the track, letters to tenants of unused allotments, car parking space, management of the lettings, insurance cover, fencing and provision of water.

Mr. Parris had met with Wessex Water to discuss the problems of the showers. It was necessary to find out the flow rate, and Mr. Doble would be asked to do this. The Water Authority would then be contacted again to try and resolve the problem.

VILLAGE COMMITTEE.
SCC Community Woodland Initiative. A letter had been received asking for consideration to be given to an area suitable for a community woodland area. It was suggested that an area near the proposed |Christian Fellowship Church may be suitable.

Community Council. The Parish Council was advised that details of the Big Lottery Buildings Programme were now available and a meeting was to be held on the 7th August.

Parish Paths. An application would be made for a Kissing Gate to be installed at Dimmocks Lane, under the Parish Paths Improvements Funding.

Mrs. Terrell had prepared a list of items requiring attention at the Churchyard/Cemetery and this would be passed to Mr. Dike for implementation. It was reported that Bishop Third may be able to consecrate the open area at the Cemetery.

PLANNING COMMITTEE.
The minutes of the meeting held on the 12th July had been circulated and were confirmed and signed as correct.

Consideration of planning applications received for submission of comments to the planning authority:-

06/02201/FUL New Classroom Block

Martock Primary School, Elmleigh Road, Martock.

06/02370/FUL Proposed Office/Workshop Garage

Khazad-dum Stapleton, Martock

06.00963/LBC New dormer window & internal alterations and repairs

Stapleton Farm House, Stapleton, Martock.

SSDC NOTIFICATIONS OF DECISIONS.

Notifications of granted permission were received for: -

06.01287/LBC Extension and Alterations to premises

Hurst Manor Nursing Home, Hurst, Martock

06/01216/FUL Erection of single storey rear kitchen/breakfast room extension

29 East Street Martock

06/01886/COU Erection of workshop

Old School Farm, Bower Hinton, Martcok.

PARISHIONER PARTICIPATION. None.
CORRESPONDENCE.
SSDC DISTRICT PARKING STRATEGY Workshops Mr. P. Palmer confirmed that there was no intention of charging for parking at Martock

SSDC Beacon Authority Open Day 12th October Thinking Strategically Fleet Air Arm Museum Cost £98.70

SSDC Cleaner Nieghbourhood & Environment Act. Poster produced re Fixed Penalty Fines Additional

Posters would be obtained for use within the village.

River Parrett Trail – Watchers Scheme – end of August Aim to look after route and keep at good level of maintenance for walkers. River Parrett Trail re-visited. To encourage exploration through drawing and creative writing

SSDC process of developing a detailed delivery plans to improve leisure opportunities available to young people and is producing an Arts Strategy. Seeking information from parishes Survey included. Mr. D. Palmer would complete the questionnaire. He also reported that the Junior Youth Club could not re-open due the lack of helper to supervise.

STANCHESTER NEWSLETTER.

SSDC Area North Playscheme Summer 2006. Details of the villages to be visited were received.

NATIONAL VILLAGE SHOW Montacute 6th August.

15. TENNIS CLUB LEASE.

The councillors present worked through the proposed lease and made proposed alterations. It was agreed that another meeting would be held on the 2nd August to complete the work required on this document.