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MINUTES of the PARISH COUNCIL ANNUAL MEETING, held on Wednesday 31st May 2006, at the Market House commencing at 7.30pm.

THOSE PRESENT: - R. Powell (Chairman), D.Palmer, A.Terrell, A.Sherrin, C.Bell, A.Campbell District Councillor, D.Wilkinson, A.Clarke, D.Parris, G.Mountjoy, D.Campbell County Councillor, J.Hetherington, P.Palmer, V.Budge Clerk and Western Gazette Reporter.

APOLOGIES. D.Reynolds, P.Jackson, C.Price, M.Heaven.
CHAIRMANS NOTICES. None.
ELECTION OF OFFICER.
The following appointments were made en bloc: - Chairman- R.Powell, Vice-Chairman D.Palmer,

Planning Committee – D.Reynolds, Chairman, A.Clarke, P.Palmer, C.Price,

Village Committee – A.Terrell Chairman, C.Bell, G.Mountjoy, P.Jackson, M.Heaven,

Recreation Committee- D.Parris Chairman, D.Palmer, A.Sherrin, G.Mountjoy, D.Wilkinson,

Finance Committee – J.Hetherington Chairman,

Footpath Representative – P. Jackson.

DECLARATIONS OF INTEREST. None.
POLICE MATTERS.
Mr. Bell gave a report on behalf of John Winfield who was unable to be present. It was reported that quad bikes had been ridden on the recreation ground, and Mr. D.Palmer and Mr. D. Parris updated the council on an incident, which had occurred the previous weekend. Action had been taken to prevent the kissing gates from being taken off the hinges, thus preventing access to quad bikes from Dimmocks Lane the Rose & Crown area. The Summer Solicit Festival had received a licence from SSDC and the police were concerned at the access route to and from the site. There had been some robberies from vehicles, and the lighting at the Precinct still required attention. There was concern at the state of the chicken houses on the land adjoining the Recreation Ground and it appears that youngsters are using the buildings as a meeting point. The police authority had deemed the houses to be unsafe and PCSO Winfield had been told that he was not to enter these buildings. Mr. P. Palmer would make further enquiries from the Enforcement Officer regarding this site. The automated gates were still not working and Mr. D. Palmer would contact Done Reed to discuss this problem.

MINUTES.
The minutes of the meeting held on the 26th April 2006 had been circulated and were confirmed and signed as correct,

MATTERS ARISING FROM THE MINUTES.
COMMUNITY CENTRE. Mr. Price had previously stated his intention to resign on 31st May, and despite requesting nominations to fill the vacancy, no one had come forward to take on the responsibility of chairman. It was therefore proposed and agreed by the council that the community centre project be suspended. There will be some accounts to be settled, which can be taken from the £5000 allocated for the community centre project. Roger Powell proposed a formal vote of thanks to Mr. Price for the tremendous amount of time and effort he had put into the project.

M3 REPORT. Mr. P. Palmer reported that a flyer would go out to all households asking for volunteers to help with Parish Plan projects. An acknowledgement had been received from the Co-op relating to the precinct area leased to the Parish Council, and the property division manager had spoken to the Clerk and had indicated that the Co-op would probably be unlikely to dispose of the land. He was to be asked if they would vary the lease in order to permit alterations to be carried out.

The District Council invited the Parish Council to nominate two representatives to join the Market Towns Investment Group. Mr. Mountjoy was happy to represent the Parish Council, and M3 would be asked to nominate the second representative.

HIGHWAY MATTERS. A letter had been received from the County Council regarding repairs to potholes. It was stated that in order to protect the authority from claims it must repair safety defects before it attends to other lesser severe defects, and consequently some defects are left although there are in the same vicinity of those being repaired. It was appreciated that some minor defects may develop into safety defects when left unattended. The Parish Council discussed this response and decided to reply, suggesting that the policy should be changed. Mr. Campbell would also speak to Mr. Shire regarding this matter. Mr. Bell mentioned the abysmal state of the pavements, especially those in Water Street, and a letter would be written to the District Council Street Scene Officer asking for all paths to be swept.

PARISH BOUNDARY REVIEW. A letter was received confirming the next meeting would be held on 22nd June. This meeting would consider non-contentious submissions such as the Ash/Martock suggestion as the two parishes have reached agreement. Any draft recommendations agreed at the meeting will have to be published for further consultation.

YOUTH PARISH COUNCIL. Mr. D. Palmer reported that the first meeting would be held on the 17th June. The Youth Service had asked if the Council would pay some of the expenses from the Grant money received from the District Council.

PARISHIONER PARTICIPATION. None.
DISTRICT & COUNTY COUNCILLORS REPORTS.
Mr. Campbell reported that he had received complaints regarding the speed of traffic at Stoke Road, and he will ask the PCSO to obtain the speed gun, although there was an issue regarding volunteers to assist with speed control. Mr. Campbell asked for an update on the change of priority at Brooks Corner. Mr. Mountjoy said that he thought that new directional signs were imminent, although to change the road designation was unlikely.

Mrs. Campbell reported that she and Mr. P.Palmer had been re-elected as vice and chairman of Area North. She had also been delegated as Theme Advisor, and Mr. P. Palmer was now responsible for Countryside Matters for the whole of the District Council area.

FINANCIAL MATTERS.
The undermentioned accounts were approved and passed for payment:-

Zurich Municipal 35.25 Flower Loft 30.00

PRS 24.64 BWBS 176.49

Paull & Co 7.99 Rae Doble 1169.13

Zurich Municipal 42.71 ND Marsh 690.00

Ist Office Equipment 26.66 Npower 868.92

Inland Revenue 211.42 Wages 1491.96

STL 1169.13 KM Dike 1523.40

The Finance Chairman ratified the accounts for April

Correspondence had been received from the VAT office relating to the last reclaim. It would be necessary to ascertain the position relating to the new tennis courts and Mr. Hetherington and Mr. Powell together with the Clerk would try to clarify the position.

RECREATION COMMITTEE.
The minutes of the meeting held on the 10th May 2006 had been circulated and were confirmed and signed as correct.

Mr. Parris reported that a meeting had been held with the Tennis Club and the lease discussed, the draft form would be available for the Council’s consideration in due course. There appears to be a shortfall in the funding of the courts, and Mr. Powell reported that costings had been received for the moving of the play area and the power supply. A meeting would be arranged with the District Council to discuss these items. Mr. Powell also reported that the Tennis Club had put in a lot of effort to bring the project to fruition, but it would leave the Club very short of funds, and asked the Council if they would consider a graduated increase in the rent from £1000 in the first year to £2000 in the third. The Parish Council were happy with this idea but would need to view the accounts.

Mr. Parris had spoken to the Football Club and they had confirmed that they would advise Mrs. Batten of the fixtures in order to avoid a double booking of the pavilion.

It was agreed that a charge of £50 would be made to the Cricket Club, and would be reviewed next year after the installation of the new wicket.

A letter was received from Mr. Herbert asking to use the Recreation Ground for the Funfair from 9th July until 23rd. It was agreed to this request at a cost of 5% extra to last years rent plus a damage deposit of at least £200.

Mr. D. Palmer said that fencing was required in the new recreation ground from the Rose & Crown to the north end of the field. It was agreed to ask Absolute Fencing for a quote.

It was agreed to ask 1st Class Improvements to construct the Cleaner’s Cupboard at the Pavilion.

VILLAGE COMMITTEE.
The minutes of the meeting held on the 10th May 2006 had been circulated and were confirmed and signed as correct.

A draft Rights of Way Improvement Plan consultation document had been received. A workshop will be held on 26th September at Yeovil, and Mr. Jackson would be asked if he would like to attend.

Mrs. Terrell asked if Mr.Dike could be asked to remove grass arisings from the gullies and paths around the Church.

PLANNING COMMITTEE.
The minutes of the meeting held on the 10th May 2006 had been circulated and were confirmed and signed as correct.

Consideration of Planning Applications received for submission of comments to the Planning Office:-

06/01449/FUL Erection of conservatory

6, Rope Walk, Martock.

06/01216/FUL Erection of single storey rear kitchen/breakfast room extension

29 East Street, Martock.

06/01085/LBC Alterations to dormer & windows on rear elevation and internal changes

converting the existing bathroom into a bedroom & making a new bathroom in an existing bedroom.

East Street Farm, 25, East Street, Martock.

06/01519/FUL Erection of rear extension

30, Marwin Close,Martock.

06/01233/LBC Demolition of timber framed tin roofed lean-to store & erection of a brick flat roofed garage

The Manor House, Church Street, Martock.

Approved, providing ham stone is used for the construction of the walls, and the Parish Council query if the roof construction is the most suitable to be in-keeping with Manor House.

06/01524/FUL Residential development(4 terrace houses) with parking RSL

Land adjoining 2 & 3 Horseshoe Cottages, former Council Highway Depot)

Newtown, Coat Road, Martock.

Approved but the Parish Council felt that the footway needs aligning to accommodate large goods vehicles, which visit the industrial area nearby.

06/01251/FUL Erection of a conservatory

39 Marwin Close, Martock

06/01619/FUL Erection of conservatory

14, Steppes Crescent, Martock.

06/01632/FUL Erect front entrance porch and shower

17 Broadway, Bower Hinton, Martock.

06/01612/REM Erection of dwelling

21 Coat Road, Martock.

SSDC Notifications of Decisions.

Notifications of granted permission were received for:-

06/00904/S73 Removal of condition 6 of planning application 96/02455/FUL

(mast to be removed before 31.12.06

Land OS 0053, Ringwell Hill, Martock.

06/00874/TCA Notification of intent to fell 1 no. holly & reduce crown of 1 no.

All Saints Church, Church Street, Martock.

05/02920/COU Use of part of premises as a hot food takeaway

Unit 3 Martock Business Park, North Street, Martock.

06/00788/FUL Erection of single storey stable building

Land adjoining Far End, Cripple Street, Martock.

06/00592/FUL Erection of single storey extension to rear of dwelling

12 Steppes Crescent, Martock.

A letter was received from the Planning Office confirming that the granted permission for 05/02920/COU, use of part premises as a hot food takeaway, at Unit 3 Martock Business Park, had been granted with conditions.

A letter had also been received from the enforcement officer regarding planning application at Stoke Road. A letter had also been received from Kemek Ltd. regarding the requirement of industrial land in Martock

A copy of the SSDC Newsletter- Getting Involved in Planning Matters had been circulated to all councillors.

PARISHIONER PARTICIPATION – None.
CORRESPONDENCE.
SSDC STANDARDS COMMITTEE. A copy of the agenda and minutes of the meeting held on the 5th October was received.

SCC INSTALLATION OF CLOSE CIRCUIT TV- Recycling Plants. The Parish Council was advised of the decision to install CCTV at recycling centres.

CVS MAY NEWSLETTER. A copy of the May edition had been received.

SSDC FOOTPATH CLOSURES. The Parish Council was advised of the closure of footpaths due to the installation of a new gas pipeline. The Nationalgrid had also written regarding traffic increases due to this process.

DEFRA – CLEAN NEIGHBOURHOODS and ODPM –LOCAL AUTHORITY BYELAWS a discussion paper. Copies of these documents were received

URGENT MATTERS. Mr. Powell advised the councillors of an event at Aller which was being organised to support Mr. G. Tucker and his family. Any councillor wishing to attend would be welcome.