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MINUTES of the MEETING of the PARISH COUNCIL, held on Wednesday 26th October 2005, at the Market House commencing at 7.30pm.

THOSE PRESENT: - D. Palmer (Chairman), A.Terrell, A.Sherrin, A.Campbell District Councillor, C.Price, D.Reynolds, A.Clarke, D.Parris, C.Bell, G.Mountjoy, D.Campbell County Councillor, J.Hetherington, P.Palmer, M. Heaven, V.Budge Clerk and Western Gazette reporter.

APOLOGIES. R.Powell, P.Jackson, J.Court.

CHAIRMANS NOTICES. None.

POLICE MATTERS.
The Clerk reported that the County Council and District Council had indicated that a ‘Plate & Pole’ was not required in order for the PCSO to take action against persons parking on the Taxi Rank parking space. This had not been confirmed in writing.

Complaints regarding the speed of traffic in North Street, especially during the night, had been received. Mr. P.Palmer would like to see the Speed Watch system implemented, and volunteers were required to assist with this scheme. The apparent absence of the beat officer from the village was remarked upon, and the unruly behaviour of a group of youths was noted.

It was agreed that a letter was written to Inspector Pitman asking for positive action to be taken to resolve some of these problems.

CO-OPTION OF COUNCILLOR.
Mr. Heaven was invited to make a short presentation and he outlined his background knowledge of District Council. The Council unanimously co-opted Mr. Heaven as a parish councillor, and the appropriate documents signed.

DECLARATIONS OF INTEREST. M. Heaven planning application 05/02764/LBC

MINUTES.
The minutes of the meeting held on the 28th September 2005 had been circulated and were confirmed and signed as correct.

MATTERS ARISING FROM THE MINUTES.
COMMUNITY CENTRE. Mr. Price reported that Compass Architects had been selected as the architects for the project and would be appointed when funding became available. It was hoped that a draft design brief would be ready by Christmas and the Business Plan was being prepared.

Mr. Price expressed his concern at being pressured into making a decision regarding the loading of the electric cable in order to satisfy the tennis club. Mr. Mountjoy suggested that the required loading could be obtained from another community centre, and Mr. Reynolds suggested that the council put the whole matter of the cable on hold until next July.

The Council discussed at some length the situation regarding the problem that had arisen regarding the booking of the courts, and the fact that no apology had been received from the Tennis Club or member, for the incident at the Video Shop. Comment was made that it was the public that was now suffering because of the behaviour of a club member. The Parish Council unanimously agreed that a letter should be written to the Tennis Club advising them that the Council was not prepared to do anything until, the matter regarding the public lettings had been satisfactorily resolved, and that this would result in the delay on the decision regarding the electric cable and any future development.

HIGHWAY MATTERS. It was confirmed that Mr. Morrison and Mr. Sharpe would conduct a site visit on the 1st November at 2.00pm from Mr. Mountjoy’s house. Items to be discussed would include Hills Lane, the change of priority at East Street junction with Foldhill, and Stoke Road Water Street junction.

A letter was received from Mr. Shire confirming that he would attend the Council meeting on the 30th November. Details of a road closure at Merriott were received.

A letter was received from Mr. Shire relating to the strategic traffic management scheme relating to Martock, and a copy would be circulated to all councillors.

PARISHIONER PARTICIPATION. None.

DISTRICT AND COUNTY COUNCILLORS’ REPORTS.
Mr. Campbell reported that the problem with the traffic lights would be rectified.

Mrs. Campbell was pleased that the Skate Park was being well used but it was noted that the security fencing should be removed. There was a discussion regarding the poor usage of the Nippy Bus in Martock, and it was hoped that it could be advertised that the bus was not only for access to the doctors. Mr. Hetherington asked that Zurich be asked for advice on signage at the Skate Park.

Mr. P. Palmer reported that a meeting would be held to explain the new Delegation of Permission for planning matters.

FINANCIAL MATTERS.
The undermentioned accounts were approved and passed for payment.:-

PWLB 6821.67 Glasdon 704.18

Wicksteed 118.10 Moore Stephens 763.75

R.Doble 101.05 Bee Signs 205.63

Cowling Agric. 2554.45 Flex Martock 360.73

Clarke Bus. Prod 16.80 K.M.Dike 329.00

K.M. Dike 673.28 Power Gen 30.56

N Power 495.93 Glasdon 234.72

K.M. Dike 1440.01 The Consortium 128.92

Inland Revenue 251.19 Wages 1446.09

Mr. Hetherington ratified the accounts for September.

The Council approved the purchase of an additional dog bin, to replace one at the Recreation Ground, which had been vandalised.

The External Auditors certificate had been received and it was noted that the information was in accordance with the requirements, and no matters had come to their attention giving cause for concern. Some other items were drawn to the Council’s attention, namely the need to increase the fidelity guarantee insurance, which had already been advised to Zurich, and also the need to undertake risk management procedures at least annually.

RECREATION COMMITTEE.
The minutes of the meeting held on the 12th October 2005, had been circulated, and were confirmed and signed as correct.

Mr. Parris reported that a group had met to collect stones from the new recreation area. The Skate Park was now complete, and the contractor had been asked to remove the security fencing. Mr. Parris was to arrange an official opening ceremony for later in the month. Mr. Parris had re-erected some goal posts, which can be used by youngster for practice purposes. The Martock Football Club had agreed that the Sunday team could use their pitch for this season.

The spokesperson for the Allotment tenants had spoken to Mr. Parris regarding the formation of an allotment ‘club’ and the clerk would be asked to circulate letters to all tenants in due course. A request had been received for a Slow sign on the allotment track, and there was a need for an additional litterbin near the skate park.

VILLAGE COMMITTEE.
It was reported that the District Council would be asked for three applications to apply for grant assistance with disabled provisions at the Market House, Parish Hall & Pavilion.

A quote of £450 had been received for the supply of a new set of gates for the parish hall, this had been accepted and Mr. Lloyd instructed to install them.

Mr. P. Palmer had looked at the problem regarding the dig storage container at the Burial Ground, and suggested that a solution would be to ask the undertakers to ensure that surplus dirt was taken away. The clerk informed the meeting that this had been the procedure before the installation of the container, and that the gravediggers had not abided by the regulation. The Clerk was to discuss this idea with the undertakers.

The Clerk reported that Flex Martock had commenced the remedial work at the Parish Hall and that he had reported that the work required exceeded his expectations. As the work was of an urgent nature, after consultation with the vice and finance chairmen, Mr. Reed was instructed to proceed.

PLANNING COMMITTEE.
The Minutes of the meeting held on the 12th October 2005 had been circulated, and were confirmed

and signed as correct.

Consideration of Planning Applications received for submission of comments to the Planning Office:-

05/02446/FUL Proposed new driveway

37, Newtown, Coat Road, Martock.

05/02135/COU Erection of detached garage & extension to residential curtilage

Rose Bank House, 5, Church Street, Martock.( Amended)

Approved, providing condition applied to limit use as garage only

05/02688/FUL Extension with access to first floor living accommodation, internal

alterations to first floor & remove existing door to front elevation.

103B North Street, Martock.

05/02764/LBC Internal works to ground floor study/utility

The Barn, East Street, Martock

(Mr. Heaven declared an interest and left meeting during discussion)

SSDC Notifications of Decisions:-

Notifications of granted permission were received for: -

05/02377/TPO Application to fell Lawsons Cypress trees

Springfields, Middle Street, Bower Hinton.

05/02327/FUL Proposed single storey extension to the rear of Bakers Farm

Bakers Farm, Highway Road, Coat, Martock.

05/02483/TCA Application to carry out works to weeping ash tree in back garden

Sunnyside, The Green, East Street, Martock.

05/02587/TCA To prune lower branches of two trees and top one tree and remove one tree

Burial Grounds, Pound Lane, Martock.

05/02411/LBC Renewal of thatch, re-slating and refurbishment of roof, general repairs

and internal alterations

Stapleton Farm House, Stapleton, Martock.

Mr. P. Palmer reminded the Parish Council that District Councillors may change their opinions on planning applications when considering applications at District level, possibly because of further information that may be available at that time. Mr. Reynolds asked the Martock District Councillors to advise the Parish Council when this situation arises

PARISHIONER PARTICIPATION. None.

CORRESPONDENCE.
SSDC STATE OF THE DISTRICT COUNCIL DEBATE. An invitation to attend this debate on the 17th November was received.

SCC COUNCIL TAX CONSULTATION. Councillors were invited to attend consultation meetings.

TRANSFER OF LICENCE – Railway Hotel. Notification of the proposed application was received.

STANDARDS COMMITTEE. The agenda of the meeting held on the 5th October was received, together with the minutes of the meeting held on the 6th July.