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MARTOCK PARISH COUNCIL MINUTES
of
the MEETING of
the PARISH COUNCIL, held
on Wednesday 30th March 2005, at the Market House commencing
at 7.30pm.
THOSE PRESENT: - R.Powell ( Chairman), D.Reynolds, D.Palmer, P.Jackson, A.Campbell District Councillor, C.Price, A.Clarke, C.Bell, J.Hetherington, P.Palmer, D.Palmer, V. Budge Clerk, four parishioners, and reporter from the Western Gazette. 1.
APOLOGIES. A.Terrell,
2. CHAIRMANS NOTICES . None. 3.DECLARATIONS OF INTEREST. None. 4.POLICE MATTERS. A circular letter was received from Chief Superintendent A.Marsh, updating the council on progress being made over the last twelve months. PC Matt Beckett attended the meeting and was asked to update the Council on various matters occurring in the village. A parishioner, Mr. Bell, expressed his concern at the noise factor produced by youngster using a bike track at Foldhill Lane. Mr. P.Palmer said that he would contact the Enforcement Officer to check on the status of the land being used. Matt Beckett also reported that he and the PCSO were investigating this problem, and that a meeting was to be arranged with various officers and people concerned to try and resolve the problem. Comment was made regarding the riding of motor bikes on the highway without number plates, and the Council was informed that some shoplifters had been identified at the Precinct. Councillors also reported on the favourable impression being made by the new P.C.S.O. 5. Minutes The minutes of the meeting held on the 23rd February 2005, had been circulated, and were confirmed and signed as correct. 6. Matters arising from the minutes. COMMUNITY CENTRE. Mr. Price reported that a meeting had been held on the 10th March, copies of the minutes were circulated. Mr. Price reported that the committee was on track with its schedule, had sent out invitations to architects and was considering the design brief etc. with Defacto. He reiterated the fact that no decision had been taken with regards the future of the Parish Hall. Comment was made regarding competition for customers arising if both buildings were retained, but no decision to sell the hall could be made until after the community building had been completed. Copies of the letter from the Council’s solicitor had been circulated, and Mr. Price would forward copies to the solicitor and Mr. Basingthwaite. Enquiries were to be made into any conditions that were pertinent to the sale of the hall to the Parish Council. HIGHWAY MATTERS. The documents relating to the A303 improvement had not yet been received for consultation. Mr. P. Palmer would ask WS Atkins to forward them to the Parish Council. A letter was received from the Highway Department, suggesting that a yellow-hatched box be placed on the highway outside of the fire station to deter parking at this location. The Parish Council was unaware of a problem in this area, and asked PC Beckett to discuss this item with the P.C.S.O. A letter was received from Clive
Sutton confirming that the missing no waiting plates in Church
Streetwould be replaced early in the financial year. Mr. Sutton
also commented on the parking of vehicles around the Pinnacle
and Post Office, and PC Beckett reported that at present the PCSO
was issuing warnings to parking offenders.
46/04/05
FREEDOM OF INFORMATION / STANDING ORDERS. The Clerk reported that advice had been sought regarding audio recording of the Council meetings. It had been confirmed that if the Standing Orders prohibited recording, this rule would stand. The Council also discussed fees for information requested by the public. It was unanimously agreed that the charge would be £1 per copy with a minimum charge of £10. Other rules relating to information required would be governed by the suggestions received from the O.D.P.M. 7.PARISHIONER PARTICIPATION. None 8.DISTRICT & COUNTY COUNCILLORS’ REPORTS. Mr. P. Palmer reported that on the graph of the study of deprived communities, Martock was reflected very favourably. Mrs. Campbell reported that East Street Drove had achieved Bridleway Status on the Definitive Map, and confirmed that the retention of the barrier was a stipulation of the agreement. The District Council had been awarded Beacon Status, and a large grant had been received for the development of play, and hoped Martock would take the opportunity to apply. Complaints had been made regarding the working time on the Paulls site, the Environment Department would be asked to investigate. It was also reported that the PCSO had assisted with children causing a nuisance at Cedar Court 9. Financial Matters The undermentioned accounts were approved and passed for payment:- P.Jackson 9.48 Flex Martock 62.92 Greenslade Taylor Hunt 150.00 D. Smith 91.00 N.Power 609.29 SCC Detached Youth Work 630.33 STL Welding 1703.75 Western Newspapers 793.13 Avon & Somt Police 1458.33 K.M. Dike 211.50 K.M. Dike 141.00 K.M. Dike 2320.63 K.M. Dike 1061.54 J.H. Lloyd 1128.75 D.Palmer 39.99 Inland Revenue 183.33 Wages 1360.30 Powergen 1037.42 ( April payment- Zurich Municipal £6561.09) Mr. Hetherington ratified the
accounts for February.
A letter had been received from Mrs. Speer requesting the Council to contribute towards the cost of the Neighbourhood Watch Signs from Hills Orchard. The Council felt that this cost was part of the commitment by the residents, and that if they agreed to this request it would set a precedent for other Neighbourhood Watch schemes in the parish, and therefore declined to contribute. Details of the rate payments for the properties were received, and the Council agreed to continue the payments by direct debit. £1645 – Parish Hall, £340.07 – Market House, £792.11 – Pavilion. The Council agreed that they did not wish to subscribe to S.A.L.C. The Council agreed to investigate the cost of increasing the Business Interruption cover to £5000. 47/04/05 10.Planning Commitee The Minutes of the meeting held on the 7th March 2005 had been circulated, and were confirmed and signed as correct. 05/00550/S73 Variation of Planning Consent 05/00551/OUT Erection of 2 dwellings on car park next to 12 Gastons Lane ( Mr. Reynolds declared an interest and took no part in the discussion) Mr. Powell invited Mr. & Mrs Luck to speak on the two applications. They explained that since the submission of the comments, circumstances had changed, and that if the workshop was to be demolished, the land could be sold as garden to the neighbours. It was explained that this could be a condition of permission to build the two houses. The Council felt by a majority vote, that they would make an exception on this occasion, and advise the planning office that they would be prepared to make no objections to the applications providing the industrial unit was demolished and the land returned to its original garden status. Consideration of Planning Applications received for submission of comments to the Planning Office:- 05/00621/FUL Two storey extension, restoration of arch to south-east elevation & 05/00626/LBC erection of roof lights to existing house & garageMill Cottage, Parrett Works, Martock. On the basis of the current application the Parish Council is inclined to recommend refusal, but should the applicant amend the proposal they would be prepared to approve the application. The Council would like to see the roof line extended over the garage, and would like to see no new opening on the front elevation, which would give a ‘barn appearance’ and would match the photo showing the original appearance. 05/00453/FUL Amendment to roof & conservatory/sun room. Re-submission of 0401589FUL 18, Marwin Close, Martock.Approved (on a majority vote) 05/00682/FUL
Construction of two storey, three bedroom dwelling
19, SSDC NOTIFICATIONS OF DECISIONS Notifications of granted permission were received for: - 05/00203/FUL Erection of rear conservatory 11, Church Close, Martock. 05/00245/FUL
First floor side extension to dwelling13, 05/00262/TPO
Application to re-pollard and thin 1 no.ash tree (SSDC Tree Preservation
Order Martock
no.1) 05/00202/FUL Erection of Single Storey Extension 21, Highfield Terrace, Bower Hinton, 48/04/05 05/00287/FUL Alterations & extensions to dwelling Westgates, Hurst, Martock. 05/00489/TCA Felling of single palm tree 11 Church Close, Martock. Notification of application withdrawn:- 05/00395/OUT Proposed new industrial development Land OS 6375 Ringwell Hill, Martock. 04/03209/LBC
Infill extra first floor area over driveway, install rooflights,
reconfigure existing
sunroom glazing
171,
Notification to place a tree preservation order:- 05/00429/TCA Application to fell one Ash tree 14, Church Close, Martock. New Planning System. A letter and booklet was received from the Planning Policy Manager, regarding the new planning act, and particularly how development plans are to be prepared in the future. A letter was received from Mrs. Higson relating to the Paulls Development. A reply was to be sent advising Mrs. Higson that the circular letter from the Parish Council was to assist parishioners in assessing their position with regards any further action they may wish to take. 11.RECREATION COMMITTEE. The minutes of the meeting held on the 7th March 2005 had been circulated, and were confirmed and signed as correct. TENNIS CLUB HIRING AGREEMENT. Mr. Powell presented a proposal to the Council for consideration. This document was discussed at length, but the Council was not happy with the suggestions, and it was agreed that Mr. Powell should renegotiate with the Club, with a view of securing an increase in the rent and improving of the propositions. It is hoped that that the new proposals can be circulated to councillors before the next committee meeting. Mr, Parris had sent a report, informing the Council that the Cricket Club hoped to be able to secure a grant from the Lords Taveners for £2000 for the wicket. The District and Parish Council hoped to be able to provide £500 each towards this project. This would leave a shortfall of about £600. Mr. Parris would like to consult with Mr. Jackson regarding the building of a new cleaner’s cupboard. The council agreed to ask Mr. Dike for a quote for removing the trees, and replacing the fence which had been damaged by fire in the children’s play area. 12.VILLAGE COMMITTEE. The minutes of the meeting held on the 7th March 2005 had been circulated, and were confirmed and signed as correct. Churchyard Headstones. A document had been circulated, but would be discussed at the next committee meeting SSDC Licensing Act. A letter had been received explaining that after the introduction of the new scheme, the Parish Council will not automatically be advised of any alterations to licences. The District Council did not feel this to be satisfactory, and was making representation to the LGA and DCMS. 49/04/05 FOOTPATHS. A letter had been received from Mrs. Speer relating to a problem she had experienced with the fence adjoining Hills Lane, and the amount of rubbish been tipped in the lane. Mrs. Speer had since reported that an agreement to repair the fence had been agreed with the District Council. The District Council would be asked to remove the rubbish. Another problem had not arisen in that a car had demolished part of the wall adjoining the lane. There was a query on the ownership of this wall, and who would be responsible for the re-building, as the car owner responsible for the damage had not stopped. SCC
BRIDLEWAY EAST STREET DROVE. Details of the Modification
Order for East Street Drove was received. PARISH PATHS STEWARDSHIP SCHEME. A reminder of the launching of the scheme was received. 13.PARISHIONER PARTICIPATION. None. 14.CORRESPONDENCE. OUTREACH PROJECT. The M3 Youth Affairs Committee had discussed this topic, and a report from the Area North agenda had been circulated. County & District Councils were now of the opinion that the money spent on this project could be better utilised, and a joint meeting with the parties involved in the funding would be held to discuss this matter. TRANSFER OF LICENCE – THE CO-OP. Notification of the application was received. CITY
OF STANCHESTER NEWSLETTER. A copy of the March Newsletter was received. SSDC STANDARDS COMMITTEE. The agenda and minutes of the Standards Committee were received.. RESIGNATION OF COUNCILLOR. Mr. Langdon had informed the chairman that he intended to resign with effect from the Annual Meeting. THERE BEING NO FURTHER BUSINESS, THE MEETING WAS DECLARED CLOSED. |